Selecting the Best Transcription Services for Your Needs

Transcription services are available in various formats and they can be customized to meet your needs.A transcriptionist is a trained recorder of the spoken word.The main goal of a professional in this field is to supply error-free printed or written data. Hiring someone to transcribe data is a cost-effective solution and the superior practices, technology and skills used by the service provider guarantee that all audio/video will be converted in an articulate manner.

Data transcription is advantageous for business owners because capital expenditures can be avoided and resources can be saved. High in demand, transcriptionists can assist people in numerous industries, such as medical, legal, retail, hospitality, governmental and more. In order to get the most from this accurate, speedy and secure process, you should be able to distinguish between different transcription styles.

Verbatim

These transcription services require a lot of effort on the transcriptionist’s part. A sound recording will be played and each word typed out. Attention to detail and a keen ear are essential skills for Verbatim transcription. Also known as ‘True Verbatim’, this method requires no editing; therefore it is suitable for movie scripts, market interviews and research. Verbatim captures the true picture, giving the reader valid evidence, honest representations and better clarity. Recognized as the most detailed style of transcription, Verbatim follows a basic format and speaker identification is used to identify interviewers/interviewees.

Readable

Journalists, authors and bloggers should opt for Readable transcription services, which are otherwise known as ‘Intelligent Verbatim’. Non-verbal communication and ambient sounds are eliminated with this print-ready technique. Sounds like “ah” or “uhm” are removed from the text, but other important matters are focused on. Readable transcription services are utilized for business meetings, seminars, sales presentations, podcasts, videos, conference calls and phone memos. Although unnecessary words or noises will be excluded from the final product, the transcriptionist will not be able to change sentences around, or add words.

It is imperative that you consider your personal preferences and industry when choosing transcription services. Write a description of your projects, ask for recommendations and request quotes when looking for a vendor.

Benefits of Transcription Services

By outsourcing their transcription to a reliable service provider, healthcare professionals can gain many comprehensive benefits:

• Convenient dictation modes: The proofreaders, editors, trancriptionists will ensure you to transcribe dictated reports with dictation methods of toll free number and digital dictation machine to provide error-free transcripts and deliver on time.
• Accurate documentation: Accuracy in documentation is crucial to proper patient treatment and care. A professional transcription company has expert medical trancriptionists on the job which ensures accuracy levels of up to 99 percent.
• Quality check: A reliable service provider will deliver the transcripts to the clients only after performing multi-level quality assurance tests to assure the highest levels of accuracy.
• Security: A reliable firm is one that provides services that are secure and confidential in accordance with HIPAA norms. It is important for the service providers to have measures to protect patient data such as transfer of files via a secure FTP server or 256-bit AES encryption for all transferred files.
• Customized turnaround time: A competent transcription services provider offer turnaround time options that include 24 hour TAT and STAT.
• More time for core-issues: An experienced service provider helps healthcare providers save time to focus on patient care without any interruption.
• Cost savings: Reliable providers offer affordable transcription solutions which ensure their clients cost savings of up to 30-40 percent.

A competent medical transcription outsourcing company will provide personalized and secured access to medical documents with real time services. Also, outsourcing these services is an ideal option compared to setting up an in-house infrastructure for transcription. All your needs for medical transcription services can be met easily and affordably by choosing the right firm.

Business Transcription Services

Businesses and organizations have needed professional transcription services ever since they started fearing loosing to their competition. That is the reason why converting audio and video content into well written and professional transcripts has been a very good source of income for a lot of people for quite a long time now. Before the technological advancements in the modern electronics area, transcription was done by manual labor. That means that people would do the entire work themselves; they would listen to the audio or video files over and over again to try to make sure that they do not make any mistakes.

Over the years thought, with so many advancements in electronic equipment and computer systems and software  the job of a professional transcription services provider has become so much easier. There is so much new machinery available in the market now that makes the transcription work much efficient. Plus, with the help of voice recognition software  computers are able to convert the audio from any file into a text format all by itself up to 99% accuracy. All the transcription services provider has to do is to check the final transcripts to see if there are any grammatical or spelling mistakes before sending them to the customer.

Characteristics of Good Transcription Services

With so much intense business competition in the market these days, every business and organization is looking for good quality transcription services. That is the reason why there are a large number of transcription services providers and transcription companies offering professional transcription services. The only set back of having so many transcription services providers in the market is that the ones who can do the job right are very few in number and the rest of them are just out to scam their clients. If you want to get professional transcription services, here are a few things to consider before hiring someone.

Most of the time the transcription work that the transcription services providers do contains important information like classified data or strategies etc which is only restricted to the top management inside the organization. Transcribing that kind of data requires a good deal of confidentiality assurance which should be provided to the client so they can trust the service provider. Another thing to look for is how long have they been offering professional transcription services. The longer they have been in the business will mean that they truly have the skills and the experience to provide quality services because otherwise they would not have lasted that long.

Why Professional Transcription

Professional Transcription Services

It is repeated over and over again in a lot of different places that almost every organization in the world uses professional transcription services and it is true too. With all the new companies and organizations coming into the market everyday, the competition between them is getting more and more intense. That is the reason why they use professional transcription services rather than doing the work themselves and that is also why there are so many transcription services providers in the market these days.

There are a lot of different reasons why these organizations use professional transcription besides the fact that they want to beat their competition. The biggest reason is that with the help of professional external services, these organizations save a lot of their time to focus on their core functions and also it is a whole lot cheaper than staffing and paying a separate department just for transcription.

Another reason is that external transcription services providers offer transcripts which are professional in every manner. You will not have t worry about sending a letter to your customers and then your customers finding typos and spelling mistakes in the letter because that highly effects the reputation of your organization.

Medical Transcription

Medical Transcription

These days transcription services are being used by every business, every organization and a lot of other fields on almost a daily basis. Some of them use these services because they do not want to do it themselves; instead, they want to use that time to concentrate more on their basic goals and objectives. But, some of them use these services because they just do not have the time to do the transcription by themselves. Also, they want their transcription work to be as professional as it can get.

In all the different kinds of transcription services available in the market today, medical transcription is the oldest and the most used one as well. In the early days, physicians would just write down all the information they got from the patients themselves and on the spot. Then, after some time and with the increased use of the recording devices, professional services providers emerged who would do the transcription for a price.

As more and more transcription services providers came to the market, the competition increased and they started offering high quality services on low rates to attract more customers than others. These days tough, the quality has increased even more and the process has become even simpler with the invention of voice recognition software.

Transcription Charges Calculation

Transcription Services

Unlike a lot of other fields, in the transcription field there is no fixed rate for the process and not even a single way to calculate the charges. Every transcription services provider calculates the charges for his or her work by the method that suits them best. Of course, the customers are informed in the contract about the method they are going to be charged for the transcription work. Customers only make a contract with a service provider if they think the method of charging is also in their favor as well. Here are a few ways how transcription services providers charge for their work.

Some service providers like www.ezsmart.co.uk charge their customers according to per page of the transcription work they do. Some charge their customers according to the amount of lines they transcribe; in most cases the service providers look at one line of work as 65 key strokes. Some transcription services providers charge their customers on the basis of the amount of time they spend on a specific transcription work. This method is relatively expensive because usually the amount of time it takes to transcribe a recording or a dictation is almost more than five times the length of the recording.